Office Administrator

Preston Permanent On site

Perspective (North West) Ltd / Perspective (Springfield)

Job Description

We have a fantastic vacancy for an experienced Office Administrator to join our expanding team in Preston. This is a multi-faceted role and your experience in providing high quality office support in a busy and professional environment will be invaluable to the whole team. You will act as the point for colleagues and clients, both over the phone and in person, as well as liaising with product providers and supporting the team with all aspects of the general office administration.
Office: Perspective (Springfield)
Location: Preston
Hours: Full time, Monday – Friday 9am to 5pm with a one hour break (35 hours). Part time hours also available.
Salary: Competitive dependant on experience and qualifications. Available upon request.

Please note: any offer of employment is subject to satisfactory criminal record background checks.

Additional details

Requirements

You will need to be motivated, friendly and professional at all times and able to hold conversations with third parties, representing the company in a professional manner.
You will also be skilled in, or have the ability to learn:

Confident with IT and Microsoft office software packages, especially Teams, Outlook, Word, Excel and PowerPoint.
Ability to manage and prioritise workloads.
Excellent planning, organisational and multi-tasking abilities.
Excellent communication skills at all levels.
Ability to produce concise business correspondence, proofread for grammar, spelling and punctuation with a high degree of accuracy.
Flexibility/ adaptability to cope with change.
A team player with a positive attitude.

Responsibilities

Taking phone calls, enquiries and requests, and handling them where appropriate.
Back-office support.
Welcoming and seating clients in the meeting rooms.
Proof reading and sending relevant documents and reports.
Arranging client meetings.
Preparing welcome letters which include calculations of fee disclosures, so good numeracy skills are important as well as typing ability.
Monitoring, managing and restocking office supplies.
Filing/scanning physical and electronic post.

Due to the nature of the business, the role may also include additional responsibilities considered reasonable.

Benefits

25 days holiday, rising with length of service, plus Bank Holidays (holiday entitlement for part time hours will be pro-rated based on working hours), Holiday Purchase Scheme and Birthday leave. E-Discounts, Electric Car Scheme, Life Assurance, Pension and Corporate Eyecare.